Privacy Policy

Last updated: 20/02/2021

Summary
  • We cannot see any messages you send on Slack
  • The only personal information we collect is your Slack user ID (we don't even store your username)
  • We only store the details of users that interact with our service

'Hot Desk' provides this Privacy Policy to inform you of our policies and procedures regarding the collection, use, protection, and disclosure of Personal Information received from your use of this website, located at https://gethotdesk.com ("Site"), as well as all related websites including our subdomains, applications, browser extensions, and other services provided by us (collectively, together with the Site, our "Service"), and in connection with our customer, vendor, and partner relationships. This Privacy Policy also tells you about your rights and choices with respect to your Personal Information, and how you can reach us to update your contact information or get answers to questions you may have about our privacy practices.

Registration with, use of, and access to the Service is subject to this Privacy Policy and our Terms of Use located at https://gethotdesk.com/terms.html. All terms not defined in this Privacy Policy will have the meanings set forth in the 'Hot Desk' Terms of Use.

Permissions we need

Personal information we may collect

For the purpose of this Privacy Policy, "Personal Information" means any information relating to an identified or identifiable individual. We obtain Personal Information relating to you from various sources described below.

Where applicable, we indicate whether and why you must provide us with your Personal Information, as well as the consequences of failing to do so. If you do not provide Personal Information when requested, you may not be able to benefit from our Service if that information is necessary to provide you with the service or if we are legally required to collect it.

Personal information provided by you

Customer support

We may collect information through your communications with our customer support team or other communications that you may send us and their contents.

Making a purchase

When you make payments through the Service, you will need to provide Personal Information such as your credit card number and billing address.

Other

We may also collect your contact details when you provide them in the context of our customer, vendor, and partner relationships.

Personal Information Automatically Obtained from Your Interactions with the Service

Log data

When you use our Service, our servers automatically record information that your browser sends whenever you visit a website or use our service ("Log Data"). This Log Data may include information such as your IP address, browser type or the domain from which you are visiting, the web-pages you visit, the search terms you use, or any interaction with the service.

Cookies and Similar Technologies

We don't track you on our site.

Third Party Web Beacons and Third Party Buttons

We don't use third party tracking on our site.

Links to other websites

Our Site contains links to other websites. The fact that we link to a website is not an endorsement, authorization or representation of our affiliation with that third party. We do not exercise control over third party websites. These other websites may place their own cookies or other files on your computer, collect data or solicit Personal Information from you. Other sites follow different rules regarding the use or disclosure of the Personal Information you submit to them. We are not responsible for the content, privacy and security practices, and policies of third-party sites or services to which links or access are provided through the Service. We encourage you to read the privacy policies or statements of the other websites you visit.

How we may use your personal information

We may use the Personal Information we obtain about you to:

Service providers

We engage certain trusted third parties to perform functions and provide services to us, including hosting and maintenance, error monitoring, debugging, performance monitoring, billing, customer relationship, and database storage and management. We may share your Personal Information with these third parties, but only to the extent necessary to perform these functions and provide such services. We also require these third parties to maintain the privacy and security of the Personal Information they process on our behalf.

Compliance with Laws and Law Enforcement

'Hot Desk' cooperates with government and law enforcement officials or private parties to enforce and comply with the law. To the extent permitted under applicable law, we may disclose any information about you to government or law enforcement officials or private parties as we believe is necessary or appropriate to investigate, respond to, and defend against claims, for legal process (including subpoenas), to protect the property and rights of 'Hot Desk' or a third party, to protect 'Hot Desk' against liability, for the safety of the public or any person, to prevent or stop any illegal, unethical, fraudulent, abusive, or legally actionable activity, to protect the security or integrity of the Service and any equipment used to make the Service available, or to comply with the law.

Business transfers

'Hot Desk' may sell, transfer or otherwise share some or all of its assets, including Personal Information, in connection with a merger, acquisition, reorganisation, sale of assets, or similar transaction, or in the event of insolvency or bankruptcy. You will have the opportunity to opt out of any such transfer if the new entity's planned processing of your information differs materially from that set forth in this Privacy Policy.

How we protect your personal information

'Hot Desk' is very concerned about safeguarding the confidentiality of your Personal Information. We employ administrative and electronic measures designed to appropriately protect your Personal Information against accidental or unlawful destruction, accidental loss, unauthorized alteration, unauthorized disclosure or access, misuse, and any other unlawful form of processing of the Personal Information in our possession. Please be aware that no security measures are perfect or impenetrable. We cannot guarantee that information about you will not be accessed, viewed, disclosed, altered, or destroyed by breach of any of our administrative, physical, and electronic safeguards, subject to requirements under applicable law to ensure or warrant information security.

We will make any legally-required disclosures of any breach of the security, confidentiality, or integrity of your unencrypted electronically stored Personal Information to you via message or conspicuous posting on our Site in the most expedient time possible and without unreasonable delay, consistent with (i) the legitimate needs of law enforcement or (ii) any measures necessary to determine the scope of the breach and restore the reasonable integrity of the data system , and any other disclosures that may be required under applicable law.

Your rights and choices

If you decide at any time that you no longer wish to receive such marketing communications from us, please follow the unsubscribe instructions provided in any of the communications. Please be aware that, even after you opt out from receiving commercial messages from us, you will continue to receive administrative messages from us regarding the Service.

In certain jurisdictions you have the right to request access and receive information about the Personal Information we maintain about you, to update and correct inaccuracies in your Personal Information, to restrict or object to the processing of your Personal Information, to have the information blocked, anonymised or deleted, as appropriate, or to exercise your right to data portability to transfer your Personal Information to another company. Those rights may be limited in some circumstances by local law requirements. In addition to the above-mentioned rights, you also have the right to lodge a complaint with a competent supervisory authority subject to applicable law.

To update your preferences, ask us to remove your information from our mailing lists, delete your account or submit a request to exercise your rights under applicable law, please contact us as specified in the "How to Contact Us" section below.

Children's privacy

The Site is not directed to persons under eighteen (18). If a parent or guardian becomes aware that his or her child has provided us with Personal Information without their consent, he or she should contact us at hi@gethotdesk.com. We do not knowingly collect Personal Information from children under eighteen (18). If we become aware that a child under eighteen (18) has provided us with Personal Information, we will delete such information from our files.

Updates to this privacy policy

This Privacy Policy may be updated from time to time for any reason; each version will apply to information collected while it was in place. We will notify you of any modifications to our Privacy Policy by posting the new Privacy Policy on our Site and indicating the date of the latest revision. You are advised to consult this Privacy Policy regularly for any changes.

In the event that the modifications materially alter your rights or obligations hereunder, we will make reasonable efforts to notify you of the change. For example, we may send a message to you or generate a notification when you access the Service for the first time after such material changes are made. Your continued use of the Service after the revised Privacy Policy has become effective indicates that you have read, understood and agreed to the current version of this Privacy Policy.

How to contact us

You may contact us by emailing hi@gethotdesk.com or at our registered address. This company is registered in England and Wales, Number 10708387, registered office Corby Enterprise Centre, London Road, Corby, NN17 5EU.

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