Remind your team to book in by sending a weekly message to a channel showing who else is in

You'll need to be an admin to do this. Find out how to grant admin permissions to a user here.

Step 1: Select a channel you want to receive a reminder in and open it in Slack. In this example we're going to use the "general" channel.

Image of the general channel in Slack

Step 2: Open the channel details window.

Image of the general channel with the details link selected in Slack

Step 3: Select the integrations tab.

Image of the channel integrations tab in Slack

Step 4: Click the "Add an app" button.

Image of channel integrations tab with the add app button highlighted in Slack

Step 5: Find "Hot Desk" and click the "Add" button.

Image of adding the Hot Desk app as an integration in the general channel in Slack

Step 6: Hot Desk can now send messages to the channel. You should see a message in the channel confirming Hot Desk has been added.

Image of the Hot Desk app added as an integration in the general channel in Slack

Step 7: Open the Hot Desk app in Slack and click "Create a reminder".

Image of create reminder button in Hot Desk app

Step 8: Click "with booking information"

Image of with booking information button in Hot Desk app

Step 9: Select the channel you added Hot Desk to, the day and time you want the reminder to be sent, the space you want to send booking information about, and what day you want to show bookings for. You can show booking information for the current day on the next day that's visible in your calendar settings. The next day is useful if you want to remind your team to book in for the next working day. Once complete click "Create reminder". All reminders are sent weekly and automatically adjust for daylight savings time if appropriate to your timezone.

Image of create reminder form completed in Hot Desk app

Done! You will now receive weekly reminders in the channel you selected.

Get started with hybrid work

Slack logo Add to Slack