How to set up a meeting room

Step 1: Open the Hot Desk app within Slack.

Step 2: Click the "Spaces" button in the admin area.

Step 3: Click "Create space".

Step 4: Select "Meeting room" from the dropdown and click "Next"

Step 5: Enter the name, location, timezone, and number of people the meeting room is suitable for.

Step 6: Enter the opening and closing times. This controls the start times selectable in the booking form. The latest start time in the booking form will be the closing time minus the shortest booking duration.

Step 7: Enter the shortest and longest booking durations. This controls the durations shown when someone makes a booking. The shortest booking also controls the increment for the start time in the booking form - if it's set to 15 minutes the start time will be at 00, 15, 30, and 45 minutes past the hour; if it's set to 30 minutes the start time will be at 00 and 30 minutes past the hour. The longest booking controls the maximum length of time a booking can be.

Step 8: Select if you want to ask people to confirm their attendance and automatically cancel bookings that aren't confirmed. The check in feature will send a direct message to each user that is booked in asking them if they want to keep their booking, you can send the direct message on the day of the booking or the day before at any time. You can also set when you want unconfirmed bookings to be cancelled.

Step 9 (optional): Let your users know about any equipment or features of the meeting room.

Step 10 (optional): Add a link to the plan of your space. This can be a page on your intranet, or a Google Document only your team has access to.

Step 11 (optional): Enter the names of users you want to be able to use the space. If you want everyone to use the space skip this step.

Step 12: Click "Create".